Managing your grant

Congratulations on your grant. Here's everything you need across the life of your project, what we ask of you at each stage, and the support and resources we provide to help you deliver and share great work.

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Where are you up to?

Just accepted

You've accepted the grant and you're getting set up.

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What we need from you

You'll receive a draft Funding Agreement as part of your letter of offer. Read the conditions and complete the reporting and payment schedule. The Grants team will help you through it. We make the first payment once we receive your signed Funding Agreement.

Please keep your funding details confidential within your organisation until we've publicly announced the recipients for the round.

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How we can help

This is the moment to meet our Grants team, who are your main point of contact for the whole project. We can also give you early help to shape your approach and methodology before you begin. If your project involves research, our data collection and ethics information are ready to use, see further resources.

Project underway

You're delivering your project.

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What we need from you

Invoicing! Submit invoices according to the payment schedule in your Funding Agreement. Please email them to our Grants team or upload them in SmartyGrants with your reporting.

Please note:

• Everyday Legal Grant payments are made upfront.
• Major Grant payments come in instalments across the project.

Grants exclude GST: if you're registered, add GST to the grant amount on your invoice.

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If plans change

Projects don't always go as expected. Contact the Grants team to request a Variation Form as early as you can. We're happy to discuss changes or extend timelines.

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Including our logo

Please keep in mind that we request you acknowledge Victorian Law Foundation as a supporter of the funded project on your project outputs. Please download our logo and guidelines. The placement of the grant logo on all grant products must be approved by VLF before final production.

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Keep us posted.

If a key project worker changes, let us know so we can update their details.

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Reporting

If you have a Major Grant, you'll complete a progress report about halfway through. We'll email a reminder and the template before it's due.

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How we can help

We have specialists in research who may be able to assist you to develop research methodology, review forms and templates. The ethics and consent templates and data-collection guidance are in the listed resources.

As you develop your project, we encourage you to consider how you may share the project outputs when you are ready to launch, and how you may best engage your audience. Our Strategic Communications and Education and Events team may be able to provide advice and support the sharing of project resources, reports, or findings.

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Wrapping up your project

You're finishing up and reporting on your work

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What we need from you

At the end of your project, all funded organisations complete an acquittal report. We'll email you a reminder and a link to the template in SmartyGrants before it's due, along with any final invoicing.

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How we can help

Reporting isn't just box-ticking: it's how we learn from, and share, the insights and challenges of the work we fund, and how we understand the difference your project made. If you'd like a hand getting your report together, the Grants team is here to help.

Get help

The Grants team is your point of contact at every stage, from signing your agreement to sharing your results.

Discover our funded projects

Our case studies show how funded organisations have tackled real civil legal problems, from data-driven research to new approaches in community legal education.